The Summer Programs for High School Students bring together faculty members from each of the schools at Georgetown University, visiting instructors from colleges and universities around the world, advanced doctoral students, and industry experts.
We are dedicated to providing the most accurate and informative resources for our faculty members to contribute to a positive educational experience. From helpful shortcuts for frequently used apps to detailed information regarding training, the Georgetown honor code, and grading policies, we hope you find answers to any questions you may have here.
- Human Resources
University Human Resources is located at 2115 Wisconsin Avenue NW, 6th Floor. Federal law requires that all employees verify their identity and eligibility to work in the United States by completing the I-9 Form within 3 business days of hire. The Electronic I-9 form can be completed by all workers in GMS. Newly hired Faculty will be able to complete the I-9 Form both electronically and via paper form. Please refer to the Electronic I-9 job aid for details.
The Georgetown GOCard is the University identification card. All students, faculty, and staff are highly recommended to have a GOCard on them at all times while on campus. To obtain a new or replacement card, visit the GOCard Office, located in Darnall Hall. You can deposit money to your GOCard for use at campus vending and dining locations as well as for printing in computer labs and in the library.
- Lauinger Library
Summer instructors are welcome to use Lauinger Library on Main Campus. Take advantage of library resources like the Gelardin New Media Center for equipment rental and training courses, numerous meeting spaces for one-on-one meetings with students, printing and photocopying, and library reserves for class materials. You can also access Lynda.com for online tutorials in a variety of areas. You must use your GOCard to enter the library.
- University Information Services
University Information Services provides technology resources and support services. Access a University software lending library, troubleshoot technology problems, and inquire about NetID problems and password.
- University Closure
All instructors should develop a contingency plan in the event of University closure. The summer term does not have study days, final exam days, or make-up days. This means that every class must meet as scheduled. If the University closes for any reason and class cannot meet in person, summer instructors are encouraged to hold class online. Georgetown’s Center for New Designs in Learning and Scholarship has many valuable resources on its website and can assist individual faculty members with developing a contingency plan. Please inform your students of your contingency plan and how/when it would be enacted on the first day of class.
The Institutes, Immersions, College Prep, and English Intensive College Prep programs will meet as scheduled during the University observed holiday occurring on July 3 and July 4. Instructors will work closely with the program coordinator to secure resources while the University is closed.
- SPHS Office Hours
For any questions or concerns, Summer High School instructors are welcome to visit our office at 3307 M Street, Suite 202, Monday through Friday from 9:00 a.m. to 5:30 p.m.
- Advising Credit Students
The compressed nature of our summer sessions may be challenging for some students. Georgetown’s summer academic calendar allows only a few days for students to add/drop a course and provides a graduated withdrawal/refund schedule.
You are the student’s first resource if they are struggling in class. Please provide the same support with academic materials as you would to an undergraduate student. Keep the director of Summer High School Programs advised of any students who are struggling and refer students to the director if you feel that they will need additional resources, or will be unlikely to successfully complete the course. Be aware that student problems may not be limited to academic problems. Please report any health or student safety concerns to the director.
- Communication with Students and Office Hours
We expect that all summer faculty will be available to respond to students' inquiries and requests for assistance in a timely manner. Please use your Georgetown email address for all email correspondence to ensure that no communication is missed.
All credit instructors should provide students with their office hours and location.
Grades and other student confidential information should never be posted in a public venue, as it violates regulations in the Family Educational Rights and Privacy Act (FERPA). If you are not familiar with FERPA, please read about the policy and how it impacts you as a professor in the Faculty Teaching Guide.
- Honor Code Violations
All summer students are expected to abide by the University Honor Code. For students in the College Prep or Institutes & Immersions Programs, any suspicion of an honor code violation should be reported immediately to the Assistant Dean of High School Programs. For students in the college credit courses, any suspicion of an honor code violation should be reported to the University Honor Council. For information on the Honor Code and the adjudication process, please review the University Honor Council website. Please note that final grades cannot be submitted for any student suspected of violating the Honor Code until the adjudication process has completed.
- Protection of Minors
We are committed to promoting a safe and welcoming environment for minors participating in Georgetown programs, courses, and activities and non-University programs that occur on our campus. Georgetown’s Protection of Minors Policy seeks to protect students who are under 18 years of age and provide guidance to University students, faculty, and staff.
- Student Disability
All summer students have access to disability support services, offered through the University's division of Student Affairs. If a student approaches you about a disability issue, you should refer him or her to the Academic Resource Center (ARC) on campus. We also encourage you to provide all students with information related to ARC and the services available to them via your course syllabus.
- Student Health Issues
All summer students have access to the Student Health Center on campus during their time at Georgetown. Since these students are minors, you are required to contact your program coordinator as the student is being escorted to the Health Center and a member of our staff will meet the student there. If a student has health issues that require him or her to leave campus or miss several classes, please consult with your program coordinator.
If the student is attending a credit course, you may assign the student an Incomplete until he/she makes up the missing material. A Request for an Incomplete form must be completed and submitted to us for review and approval. All Incompletes for the summer term must be resolved and assigned a final grade by November 30. Please see the Final Exams and Grading page for further information on how to submit grades.
Teaching Policies & Resources
- Required Training
Each instructor and staff member of the Summer Programs for High School Students must attend two training sessions. The first occurs in February, March, or April for onboarding and compliance, and the second occurs in May for programmatic information.
- Syllabus & Program Schedule
Instructors for the Institutes, Immersions, College Prep, and English Intensive College Prep programs will work closely with their program coordinators on the program schedules. The program coordinator will distribute the program template to the instructor.
Credit instructors will receive syllabus tips and guidelines. Once the syllabus is finalized, you will return it to your program coordinator and post a syllabus and course description online via Explore. Having these materials online will help prospective students decide if your class is right for them. If you do not have access to post these materials online yourself or need help posting materials, please contact your program coordinator for assistance.
- Roster Verification
You’ll receive your class roster from either your program coordinator (for Institutes, Immersions, College Prep, and English Intensive College Prep programs) or MyAccess (college credit courses). This roster is the official University record of registered students. For credit instructors, please review your class roster via MyAccess at least two weeks prior to first day of class to verify your ability to log in. If you have any issues while logging in, contact your program coordinator.
During the first class meeting, you will reconcile your class roster by taking class attendance and comparing it to the official class roster found in MyAccess or provided by your program coordinator. Please report any discrepancies to your program coordinator. Your program coordinator will ask you to verify your class roster on the first day as well as the end of the add/drop period.
- Daily Attendance
Because the Summer Programs for High School Students enroll a wide range of students, it is imperative that we are aware of any attendance issues right away. If a student is supposed to be in your class but has not attended a session, please report this to the Summer Hoya Office immediately so we can locate the student, confirm enrollment, and make any necessary adjustments to his or her student record and student account. Any students that are not on the final roster may not attend the course or sit in on a class.
All students are expected to attend all programming and course sessions. We expect you to take attendance at every class and change of location. We also expect that you will thoroughly explain the attendance policy to your students on the first day of class. Credit instructors will also need to explain the policy to any students that are added during the add/drop period. Please also outline the attendance policy in your syllabus.
- Classroom Technology
Unlike fall and spring, summer classrooms are not automatically enabled with classroom technology. Summer instructors must request classroom technology from Classroom Educational Technology Services. Requests can be made online. We highly recommended that you place your requests as early as possible, and that all requests are submitted no later than two weeks prior to the start of your class. Please contact your program coordinator with any questions.
Students in the Institutes, Immersions, College Prep, and English Intensive College Prep programs will receive a certificate of completion on the closing day of the program. In order to receive a certificate, students must be have attended the program through the final day and have no adjudications in process.
Students enrolled in college credit courses will receive a grade. Please submit your grades by the deadlines posted on the Summer Sessions Academic Calendar page. Faculty will use MyAccess to submit their final grades. Please note that grades posted in Blackboard will not automatically post to MyAccess. If you use Blackboard for grading, you must also post grades in MyAccess. For an explanation of the University grading system, please consult the Undergraduate Bulletin.
If you are a new faculty member or have never posted grades through MyAccess, the University Registrar provides instructions and a video tutorial.
Technology & Passwords
As a University employee, you have access to many systems using your University NetID and password. Current faculty members, graduate students, and Georgetown employees all have a NetID and password already, and these credentials will not change when you are assigned to teach a course. If you are unsure of your NetID or password, please contact the UIS Service Center at (202) 687-4949 or firstname.lastname@example.org. They have staff available 24 hours a day, 7 days a week to assist you.
Newly hired instructors will be assigned a NetID and password during the hiring process. If you are a new instructor that has previously worked or studied at Georgetown, it is important for you to inform us of this, as it may create duplicate NetIDs and delay your access to University systems.
When you teach a summer course, you have access to the following systems using your NetID and password:
- Georgetown Google Apps
Georgetown Google Apps - This is how you’ll access your University email, calendar, Google Docs, and other resources.
MyAccess - This is the self-service portal for college credit faculty and students. You will use MyAccess to view your credit class roster and record your final grades.
Destiny - This is the self-service portal for non-credit faculty and students. This includes all Institutes, Immersions, and College Prep programs.
Blackboard - Instructors of credit courses are encouraged to use Canvas, but can use Blackboard for: facilitating class discussions, posting course materials and assignments, utilizing the gradebook feature, continuing class in the event of a University closure, and communicating with students. Instructors of noncredit courses are required to use Canvas for these functions.
Canvas - All noncredit programs use Canvas for: facilitating class discussions, posting course materials and assignments, utilizing the gradebook feature, continuing class in the event of a University closure, and communicating with students. Instructors of credit courses are encouraged to use Canvas for these functions as well.
GU360 is a Georgetown-branded, scalable technology interface that will add greater flexibility to the way Georgetown Faculty, Staff, Students, and Alumni, communicate and interact with one another on a daily basis. The GUFaculty360 portal is designed to better showcase and assist Faculty members. Learn how to update your faculty profile, upload a CV, and sign up for training on the GUFaculty360 website.
- GMS (Georgetown Management System)
GMS (Georgetown Management System) - Every employee at the University has a GMS account. New and continuing faculty, graduate students, and other summer instructors may view payslips, set up direct deposit, update tax information, and change personal information in GMS. All newly hired summer instructors will need to complete an onboarding process in GMS prior to beginning work.
HOYAlert - Georgetown University's emergency notification system is HOYAlert. The system is designed to enable University officials to send rapid, concise, and effective emergency alerts to members of the Georgetown University community in the event of a campus emergency or closure. All Summer High School instructors must sign up with the system.